limehouse mediastore

 

Definitions of administration profiles and roles

Administrator

An administrator has global access rights to perform any function on the system. This profile can be used in two fashions, dependant on how the software is utilised.

If MediaStore is deployed as one overall library, with no dissemination of categories, the Administrator profile can be used as the individual who is in charge of performing and executing all tasks.

If MediaStore is deployed where categories have their own Category Administrators, the Administrator would then be expected to perform a back up and Super User role to other Category Administrators.

Administrators can perform the following tasks:

1. Add Asset – can upload single assets
2. Add Batch – can upload multiple assets at a time
3. Orders – review and process orders
4. Assets – onward maintenance of assets
5. Users – create and maintain user profiles and accounts
6. Categories – create and assign privileges for categories
7. Assets – generate reports on activity of assets, orders and users
8. Inclusion Requests – complete inclusion requests for assets and users from other Category Administrators

In actuality, the Administrator has root level access and privileges. It allows them to operate in an advisory and supporting role to all other levels of user.

Asset Author

An Asset Author has the capacity to upload files centrally to the master library, but they do not have publishing rights. All assets uploaded require review and approval by the administrator(s) prior to being made available to users to search and order.

An Asset Author has the ability to perform the following administration tasks:

1. Add Asset – can upload single assets
2. Add Batch – can upload multiple assets at a time

Category Administrator

A Category Administrator’s role is to maintain all processes within the categories that they are assigned to. They have the ability to perform the following tasks:

1. Add Asset – can upload single assets
2. Add Batch – can upload multiple assets at a time
3. Orders– review and process orders
4. Assets – onward maintenance of assets
5. Users – create and maintain user profiles and accounts
6. Categories – create and assign privileges for categories
7. Assets – generate reports on activity of assets, orders and users
8. Inclusion Requests – complete inclusion requests for assets and users from other Category Administrators

All the above functions are performed within the categories that the Category Administrator is assigned to. To add Assets and Users to those other categories outside of their control, they also have the added benefit of sending inclusion requests to other Category Administrators.

Category Asset Author

A Category Asset Author has the capacity to upload files centrally to the master library, in categories they are assigned to; but they do not have publishing rights. All assets uploaded require review and approval by the administrator(s) prior to being made available to users to search and order.

A Category Asset Author has the ability to perform the following administration tasks:

1. Add Asset – can upload single assets
2. Add Batch – can upload multiple assets at a time

Standard User

A Standard User has no administration privileges.